IT@快活app has prepared the following list of technology resources to help students, faculty and staff prepare to seamlessly continue their normal work from a distance. This toolkit will help you to:
- Telecommute or attend meetings from home
- Prepare in advance for disruptions to campus operations (for example, a pandemic or extended severe weather)
- Organize course materials and communicate with students during both normal operations and听large-scale disruptions
This toolkit is not a definitive list of technology resources, nor is it designed to address non-technical issues, such as attendance policies or pedagogical best practices. Specifically for faculty, the Office of Teaching and Learning maintains a list of .
How to access University resources from home
Methods are available for accessing on campus materials from your personal laptop or home computer.
- To access resources on the 快活app Network like Banner, shared network drives, or to connect to your work computer remotely, you will need a virtual private network (VPN). Connect听to听GlobalProtect VPN:听听PC 听触 Mac
Please be advised that the University鈥檚 VPN is only needed for access to resources located on campus that have not been made available to the outside world through our firewalls.听 Network file shares, Remote Desktop (RDP) access to servers and workstations, and iBanner are all examples of when the VPN is required.听 Jabber, One Drive, Canvas, 快活app MediaSpace, Microsoft Teams and o365 email are all examples of when the VPN is not required.
听 - To access your on-campus Windows PC, .
- To securely access and听store files, use or .
- To enhance file security, review suggested data encryption options for staff and faculty.
- Antivirus should be installed on all computers. Read more about downloading and installing antivirus here.
Comcast has developed a comprehensive COVID-19 response to keep individuals and families connected to the Internet, including:
- : Speeds will increase to 25 Mbps downstream and 3 Mbps upstream for all new and existing customers. New families who connect will receive 60 days of Internet service for free. The Internet Essentials program is normally available to all in Comcast鈥檚 service area for $9.95/month.
- : Xfinity WiFi hotspots across the country will be available to anyone who needs them for free 鈥 including non-Xfinity Internet subscribers. For a map of Xfinity WiFi hotspots, visit . Once at a hotspot, select the 鈥渪finitywifi鈥 network name in the list of available hotspots and then launch a browser to connect.
Check out these Frequently Asked Questions about听Technology Resources for Teaching and Working Off Campus for additional information.
Resources for online communication and collaboration
Useful for both emergency situations and general classroom and business activity, this list provides resources听establishing lines of virtual communication and collaboration.
How to Encrypt Emails
When sending emails from home that contain confidential information, encrypt emails by听simply adding听"快活app Confidential" without quotes followed by听any additional text in the subject line.
Accessing email from the web
If you have access to a web browser but you don鈥檛 have access to your own computer, you can still sign into听听with your 快活app email and password.
Accessing email from a mobile device
Modern smart phones and cell-connected devices provide the best way to access email during emergencies. Cell networks are often buffered from the disruptions in power and are less susceptible to wind damage than cable, phone and fiber networks. When the worst does happen, cellular services are some of the first systems to be restored.
Canvas includes a number of tools for instructors to use to communicate with and interact with students through a course site.听Making content available in Canvas can be as simple as 听or writing content directly into .听Students control how they receive communication from Canvas via their听.
Canvas's听Commitment to Continuity
Additionally, the following Canvas tools are available in all courses.
Announcements
Announcements can be used communicate with students about the logistics of your course. As soon as you have submitted an Announcement, Canvas takes care of notifying students according to their preferred Notification Preferences, through Facebook, Twitter, text message, or email. Students can also respond to your Announcement with comments and questions.
Assignments
Assignments allow students to submit files, text, or URLs for grading.
Inbox / Conversations
The Inbox听tool in Canvas听serves as a course-specific听email system. Require students to use this tool, and consistently use it yourself, if you want to keep all course-related communications gathered in one place, separate from emails about other topics. It can be much easier to keep up with messages in the Messages tool than in your already overburdened email inbox.
Discussions
Canvas provides an integrated system for focused and threaded discussions so that both instructors and students alike can start and contribute to as many discussion topics as desired. Discussions are date stamped when created, or replied to, and can be enhanced with any rich media like video, images, wikis, files attachments, and can be created as an assignment for grading purposes (which is then seamlessly integrated with the Canvas gradebook), or simply as a forum for topical and current events.
Grades / Gradebook
Assignments, Discussions, and Quizzes can easily be听graded in Canvas.听
快活app MediaSpace (powered by Kaltura)
Pre-recording lectures works for classes of any size. You can use 快活app MediaSpace, which is integrated with the Canvas LMS,听to record video lectures and seamlessly share them in听your Canvas course.
*Please be aware that 快活app MediaSpace听requires a minimum internet bandwidth of 10 Mbps.
Quizzes
You can use the Canvas Quizzes tool to create graded or ungraded quizzes and surveys. Canvas Quizzes听allow you to create multiple question types (multiple choice, essay, true/false, and more).
Zoom
While best for classes of 50 or fewer students, Zoom can accommodate up to 300 participants for a live lecture easily. You can also share your screen, collaborate on a whiteboard, and have students break out into groups.听 Check out Zoom's Commitment to User Support and Business Continuity.
Using Zoom within your Canvas course helps keep Zoom trolls at bay.听 .
*Please be aware that Zoom requires a minimum internet bandwidth of 1.5 Mbps.
Your Zoom meeting听听and听. This is helpful for students who are unable to get online to join a live session.
The Zoom Virtual Waiting Room听is one of the best ways to protect your Zoom virtual classroom by giving you听control over who can join your class and when. The virtual Waiting Room can be enabled for every class (in your settings) or for individual classes at the scheduling level. Watch this brief video to learn how to enable Waiting Rooms and manage participants.
Shared folder access needs to be听explicitly听requested by your immediate supervisor on your behalf by听. 听
If you are on 快活app鈥檚 campus, you must be connected to Eduroam or ethernet (wired internet) to access the Zephyr and shared drives.听
Connections outside of the 快活app network require a听secure听VPN connection.
Use Teams as a workspace for real-time collaboration and communication, meetings, file and app sharing, and more.
In the event of a campus closure or planned telecommuting day, you can still utilize听your office听phone from home.
快活app MediaSpace (Powered by Kaltura)
Pre-recording lectures works for classes of any size. You can use 快活app MediaSpace, which is integrated with the Canvas LMS,听to record video lectures and seamlessly share them in听your Canvas course.
*Please be aware that 快活app MediaSpace requires a minimum internet bandwidth of 10 Mbps.
Microsoft Teams
Use Teams as a workspace for real-time collaboration and communication, meetings, file and app sharing, and more.
Zoom
Use Zoom to participate in group video chat during online class sessions, host virtual office hours, collaborate remotely on research, share screens and host real-time video conversations, host live web broadcasts to thousands of people worldwide and record to the cloud or computer for easy sharing.听Check out听Zoom's Commitment to User Support and Business Continuity.
*Please be aware that Zoom requires a minimum internet bandwidth of 1.5 Mbps.
Save your files to听OneDrive听and access them from any device, anywhere. OneDrive also supports live document collaboration, comments, and real-time chat.
Yammer Communities are听an internal social networking site where users can post updates for the entire community or specific groups.听Yammer communities can be open to anyone at 快活app听(public) or restricted to group members (private).听
Other Useful Information
- Contact the听IT Help Desk听via phone or online support ticket.
- Check out these Frequently Asked Questions about听Technology Resources for Teaching and Working Off Campus for additional information.
- Browse听听articles.
- Library Services & Support: Browse and for library support.
- Contact the to talk about best practices for teaching online or in-person.
- Contact the听Disability Services Program听office to ensure all your students with disabilities are accommodated by your technology choices.
- See the Office of Emergency Preparedness website for information about campus emergency planning and sign up for communications about university closures.
- The recommended internet speeds to support most remote teaching and learning applications is 25 Mbps.