Injury Reporting & Workers' Compensation

All employee injuries should be reported to Enterprise Risk Management immediately by following the steps below.��Workers’ compensation ("WC") is the University's exclusive response to medical costs for work-related injuries.��

Non-employee injuries can be reported to Enterprise Risk Management in a timely manner by following the steps below.��

Other common search terms for workers' compensation: worker's compensation, workman's compensation, workmans compensation, workers compensation.

Employee Report of Injury (English) Employee Report of Injury (Español)��

Non-Employee Report of Injury

Injury Reporting and Forms

Employees

All employee injuries must be reported. Employees must:

Sign a copy of the WC Medical Providers list��(disponible en Español).
Complete the Employee Report of Injury form (disponible en Español).
Submit it within 24 hours of the injury occurring.

Seeking medical treatment is optional, but if an employee is going to seek medical treatment and wants it covered by workers' compensation insurance, the employee must go to a provider listed on the WC Medical Providers list.

Please review the Procedures for Employees��(disponible en Español).

Supervisors

All employee injuries must be reported. Supervisors must:

Give the injured employee the WC Medical Providers list��at the time of the injury, unless it is a life-threatening/serious injury. (List in Spanish.)
Conduct a thorough investigation to determine if injury��could have been prevented, if additional training is necessary, etc.
Fill out the Supervisor's Report.
Submit the Employee's Report of Injury, Supervisors Report, and a signed copy of the WC Medical Providers list to risk@du.edu within 24 hours of the injury occurring.

Please review the Procedures for Supervisors.

��app Students Completing Unpaid Internships

The ��app’s workers’ compensation insurance covers ��app students for work-related injuries sustained while working in unpaid internship positions, except for in OH, ND, WA, or WY.

Paid internships, and internships in OH, ND, WA, or WY, are not covered by ��app's workers' compensation insurance, and students should talk to their agency prior to accepting the internships to see if they are covered by their agency's workers' compensation insurance.

All injuries that occur while completing fieldwork should be reported.��Seeking medical treatment is optional, but if you want your medical treatment to be covered by workers' compensation insurance, you must seek treatment at an approved medical provider. ��app's approved medical providers are listed on the WC Medical Providers list.

Unpaid student interns must:

Review & sign a copy of the WC Medical Providers list��(student reviews & signs).
Complete the Employee Report of Injury form��(student fills out).
Your internship supervisor needs to fill out the Supervisor's Report��(agency supervisor fills out).
Submit these three forms��to risk@du.edu within 24 hours��of the injury occurring.
Notify your ��app supervisor or director��so that they are also aware of the injury.

Please review the Procedures for Employees.

��app students injured while working in paid internships��and all internships in OH, ND, WA, or WY: If��you are covered by your agency's workers' compensation insurance, you must follow their reporting procedures.��Paid internship positions (excluding off-campus work-study positions) are not covered by ��app’s workers’ compensation insurance; however, you do still need to report your injury to ��app by notifying��your ��app supervisor or director and risk@du.edu.

Non-Employees (students, volunteers, and visitors)

Any non-employee injuries can be reported using the��Non-Employee Report of Injury form. Reporting of non-employee injuries is not required, but timely reporting can be helpful if any concerns need to be addressed.

Please fill out��the��Non-Employee Report of Injury form��and submit it to to risk@du.edu. If you have any photos, please also attach those to your email.��

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Frequently Asked Questions

What is the injury reporting process?

Employees, please review the Employee Injury Reporting and Workers' Comp Procedures for Employees��(disponible en Español).

Supervisors, please review the Employee Injury Reporting and Workers' Comp Procedures for Supervisors.

Non-employees, please email risk@du.edu and tell us what happened.
What if I am not sure I need to file a workers' compensation claim?

All employee injuries are required to be reported to ERM within 24 hours. If the employee does not think they are going to see a doctor, they should indicate that on the Employee Report of Injury form. If the employee decides to seek treatment at a later date, the employee or the supervisor must notify ERM at risk@du.edu��and they will make sure the claim is reported.
What do I do if an injured employee needs transportation to a clinic?

Employees should not transport other injured employees.

For the first appointment after injury, for serious or life-threatening injuries, please call 911. Otherwise, if an employee cannot transport themselves to the WC clinic for the first appointment, they should take a rideshare and save all receipts to submit to ��app's workers' compensation insurance company, Pinnacol.��

If an employee needs ongoing transportation to the rest of their medical appointments, they should contact ERM at risk@du.edu.
Will the injured employee be alcohol or drug tested?

Please see the current ��app Human Resources & Inclusive Community policy��and the "Use and Consumption of Alcohol" and/or "Possession, Use, or Distribution of Controlled Substances" policies on ��app's policy website.
What is accident investigation?

The process of examining every factor of an incident in detail to determine the root cause(s). Root causes are contributing factors/events (acts and conditions) that may cause incidents.
Why conduct accident investigations?
- To prevent future incidents.
- To provide a safe environment for students, employees, and visitors.
- To reduce employee's lost time due to injuries.
- To document any observations close in time to when the injury occurred.
Does an employee have to seek medical treatment for a work-related injury?

Reporting an injury is required, seeking treatment is optional. However, if an employee wants to pursue a workers' compensation claim, they must seek treatment at a doctor listed on the Workers' Compensation Medical Providers list or insurance will not accept the claim.
Does a non-employee have to seek medical treatment for an injury they are reporting?

No. If a non-employee is injured, they can decide if they want to or need to seek medical treatment.��
How should the Supervisor's Report be completed and what should be considered?
Consider:
- What are the causes of the incident (e.g. equipment, environment, people/behavior, materials)?
- Why did the incident occur according to the FACTS?
- Does this employee need re-training? If so, what kind?
- What could have been done to prevent the incident?
- Was the incident caused by any unsafe acts or conditions?
- What action is recommended to prevent recurrence?
When evaluating, keep asking why and dig deep. For example, if an employee falls on the stairs, why did it happen? Were the stairs wet, damaged, lighting was poor, etc.
What if the employee insists that their claim is work-related, and it appears that it is not?

All employee injuries should be reported to ERM. If the injury does not appear to be industrial in nature (work-related), it is not up to the supervisor or ERM to determine compensability. A claim should be submitted and ��app's WC insurance will determine if the claim will be accepted.
Should employees with restricted hours be paid for their usual hours (e.g. employee usually works 40 hours and is restricted to 20 hours)?

No, employees should only be paid for the hours actually worked. If the employee misses work, please document it in PioneerTime (following the instructions in the Employee Injury Reporting and Workers' Comp Procedures for Supervisors). Depending on how much time an employee misses due to their injury, they may be eligible for lost time benefits which is paid by WC insurance.
Any additional information about workers' compensation designated medical providers?

��app has designated medical providers listed on the Workers' Compensation Medical Providers list��(available in��Spanish).

If an injured employee wishes to change medical providers, they must reach out to their workers' compensation insurance claims agent to discuss the procedure they need to complete. In Colorado, an employee has the right to make a one-time change to a new medical provider (also from the Workers' Compensation Medical Providers list) by following the procedure within 90 days of the injury, but before they reach maximum medical improvement (MMI). Please also see the��

For more information, please visit��.

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