Crimson Commerce

Beginning in 2024, the 快活app is implementing Crimson Commerce, a comprehensive Procure-to-Pay (P2P) system听that provides a centralized platform for contract management, e-procurement, sourcing, and shopping for goods & services.听

This new system, contracted through , plays a vital role in advancing 快活app's first strategic imperative, which is to:

Secure a sustainable future for the next generation by enhancing our financial, reputational, and operational approaches.听

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Benefits of Crimson Commerce P2P听

Increased EfficiencyAll automated workflows and approval processes will be consolidated into a single tool.
Increased Compliance, Scalability & FlexibilityA centralized platform will serve as the singular repository for vendor contracts and associated documents.
Cost SavingsAdvanced reporting features provide visibility into spending patterns and enable strategic sourcing of vendors based on volume and behavior.
Improved User ExperienceThe system provides a simplified purchasing process utilizing electronic catalogs and supplier portals.
Promotes Adherence to 快活app protocolsThe system鈥檚 enhanced controls concerning contract visibility, technology inquiries, and the financial scrutiny of high-dollar contracts promote adherence to 快活app鈥檚 financial, IT, and data security protocols.

Project Timeline

Phase 1 - Scheduled for 2024Phase 2 - Scheduled for 2025
  • Contract Management (Contracts+) -听June听
  • e-Procurement
  • Invoicing听
  • Vendor Sourcing
  • Digital Capture
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Contracts+

Contracts+,听the Contracts Management module of Crimson Commerce provides 快活app听administrators with a centralized platform for submitting contract requests, approving requests and tracking the approval status. Crimson Commerce Contracts+ also serves as a secure repository for storing and referencing completed contracts. Contracts+ transforms contract management by streamlining workflows and increasing transparency.

Contract Request Workflow听

Step 1 - Contract Request Entry

Administrative employees with access to the system complete and submit a Contract Request for approval. 听All contract details are entered, and the proposed contract and any other pertinent documents are attached.

Step 2 - Approval Process

The听Contract Request听progresses through an electronic approval queue which includes the Business Officer and other relevant category approvers. For example, a software request will go to IT for approval.听These approvers evaluate the business case,听budget, and operational considerations when reviewing the request.

Step 3 - Approved Request Converts to a Contract

The UFS Contracts team is the final stop for the Contract Request. Once the request is approved by UFS, the contract documents advance to the Contract Review听workflow, where evaluation and revisions of contract language, terms, and addendums occur and the contract is executed.

With Crimson Commerce, all requests and contracts are stored and managed within one system for clear transparency, compliance, and easy reference!

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Training & Resources

Access

Employees with "request"', "approval" or "administrative" privileges can access the system by logging into my.快活app.edu, searching for "Crimson Commerce" and clicking the link to log in.

Resources

听Check out the following user guides听to get started in the Crimson Commerce contract management system. You will find both Quick Guides and Detailed Instructions on the following processes:

  • Enter听Contract Requests
  • View & Track a Contract Request
  • Check the Status of a Contract
  • Approving Contract Requests
  • Difference between "Contract Request" and听"Contract"

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Training

Watch a recorded Contracts+ Demo to learn how to navigate within the system. 听If you still have questions or need assistance, reach out to ContactUFS@du.edu to speak with a Contracts expert or set up a training session.

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Bookmark this page to check for future Crimson Commerce听updates, resources, and training opportunities. For questions regarding purchasing or contracts contact University Financial Services at 303-871-7600听or ContactUFS@du.edu.

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Publications & Announcements

Memo to 快活app Community

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Contact

 

University Financial Services